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Legislative Reference Library Key Statutory Mandates
This page notes key sections of Minnesota Statutes regarding the Legislative Reference Library and its role in collecting
materials. (Here is the full list.)
Biennial Reports; submission - Minnesota
Biennial reports required to be submitted to the legislature by
various departments and agencies shall be submitted by November
15 of each even numbered year.
Legislative Reference Library - Minnesota
This statute discusses the LRL collection and purpose, our status
as a depository library and the need for agencies to provide bibliographic
information on documents. LRL is to receive all documents published
by the state and considered to be of interest or value to the library.
The statute defines a document as "Any publication issued by the
state, constitutional officers, commissions, councils, bureaus,
research centers, societies, task forces, including advisory task
forces, or other agencies supported by state funds, or any publication
prepared for the state by private individuals or organizations and
issued in print..."
Professional and Technical Service Contracts - Minnesota
Subd. 6, about contract terms, includes the language, "If the final
product of the contract is a written report, a copy must be filed
with the legislative reference library."
Reports to the Legislature - Minnesota
- Subdivision 1 requires that two print copies and one electronic copy of reports are to be sent to the Legislative Reference Library.
- Subdivision 2 requires items submitted
to the library contain "the information necessary to identify
the document as required by section 3.302,
subdivision 3a." This includes complete bibliographic information (author, title, publisher, date, place of publication). If the report is required by a specific law, the citation to the session law and section of statute much be included.
- Subdivision 3 includes
our mandate to provide a checklist of state documents to legislators. The online checklist is Newly Acquired Minnesota State Government Reports.
Required Reports (costs of preparing) - Minnesota
Reports to the legislature must contain a summary of the costs
involved in preparation.
State Depository Libraries - Minnesota
This statute relating to the distribution of publications defines
a document as "any book, document, journal, map, pamphlet or report
issued for public distribution by any department, agency or official
of the state".
Government Data Practices - Minnesota
Statute 13.01 and Minnesota
13.01 Subd 3:
Subd. 3. Scope. This chapter regulates the collection, creation,
storage, maintenance, dissemination, and access to government data in government entities. It establishes
a presumption that government data are public and are accessible by the public for both inspection and
copying unless there is federal law, a state statute, or a temporary classification of data that provides
that certain data are not public.
13.02 Subd 7 and 7a:
Subd. 7. Government data.
"Government data" means all data collected, created, received, maintained or disseminated by any government entity
regardless of its physical form, storage media or conditions of use.
Subd. 7a. Government entity.
"Government entity" means a state agency, statewide system, or political subdivision.